Privacy Policy

Effective Date: 11.11.2025

Digital Kindness SCIO (“we,” “our,” “us”) is committed to protecting the privacy of our supporters, beneficiaries, volunteers, students, and website users. This Privacy Policy explains how we collect, use, and safeguard personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Digital Kindness is a Scottish Charitable Incorporated Organisation (SCIO) dedicated to helping small and volunteer-led charities build confidence and capacity in digital communication.

Principal Contact:
Larisa Ilin
Email: digitalkindnessuk@gmail.com

2. Personal Data We Collect

We may collect personal data when individuals:

Sign up for our training, mentoring, or student placement programmes.
Register for our events, webinars, or workshops.
Make inquiries or requests via our website or email.
Access or download resources from our online hub.
Subscribe to our newsletters or communications.

Types of personal data include:

Name, email address, phone number, and organisation details.
Professional role or affiliation (for charity staff, volunteers, or students).
Preferences or interests relating to our services and communications.

3. How We Use Personal Data

We use personal data to:

Provide digital strategy support, mentoring, training, and resources.
Manage student placements, training programmes, and events.
Send information and updates about our services, resources, and campaigns.
Evaluate and improve our services through feedback and monitoring.
Comply with legal obligations and safeguard our beneficiaries and staff.

4. Legal Basis for Processing

We process personal data on the basis of:

Consent (e.g., newsletter subscriptions, event registration).
Performance of a contract or service agreement (e.g., training, mentoring).
Legal or regulatory obligations.
Legitimate interests in supporting the development and sustainability of third-sector organisations.

5. Data Sharing

We do not sell or rent personal data. We may share personal data:

With universities or placement partners for student programme administration.
With service providers who support our operations (e.g., event platforms, IT services).
Where required by law or to protect the safety of individuals.

All third-party partners are required to handle personal data in accordance with data protection law.

6. Data Retention

We retain personal data only as long as necessary to provide services, meet legal obligations, and evaluate impact. When no longer required, data will be securely deleted or anonymised.

7. Your Rights

Individuals have the right to:

Access the personal data we hold about them.
Request correction or deletion of inaccurate or unnecessary data.
Restrict or object to certain processing.
Withdraw consent where applicable.
Lodge a complaint with the Information Commissioner’s Office (ICO) if they believe data protection rights have been violated.

Requests can be made by contacting our Principal Contact at digitalkindnessuk@gmail.com

8. Cookies and Website Tracking

Our website may use cookies to improve user experience. Cookies help us understand website traffic, user behaviour, and improve content. Users can disable cookies via their browser settings, though some website features may not function fully without them.

9. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

10. Policy Updates

This Privacy Policy may be updated periodically. We encourage users to review it regularly. Significant changes will be communicated via our website or email.

11. Contact Us

For questions, concerns, or to exercise your data rights, please contact:

Larisa Ilin
Email: digitalkindnessuk@gmail.com